Once an interview is set in stone, you should start researching. This will help avoid additional back-and-forth emails and demonstrate to the employer that you’re someone who takes initiative and has strong communication skills. For example, having learned that they’re a fan of your favorite sports team, you might comment on some team paraphernalia in their office. Here's one exception to sending an interview acceptance email: When you receive notice of an interview, hiring managers might mention that they plan to send a confirmation email to you. I'll see you then. The timing and approach of your communication with recruiters and hiring managers can earn you points and perhaps even show that you're the best-qualified candidate. Do not hit "Reply All" in the email when responding back to one hiring member of the company. Don't assume this is a premature question, or that you have been selected as a final candidate or for a second interview. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. If that's the case, wait for the email to arrive. A confirmation email is also an opportunity to ask logistical questions you might have (e.g., where is the office located, who exactly will you be speaking with during the interview, do you need to bring anything specific). Usually, you will receive the invitation to interview for a job by email, typically from the recruiter or someone on the HR staff. Try it on beforehand to make sure that everything still fits and that you have all the accessories you need. In your e-mail reply, thank the recruiter for the invitation for the second-round interview. This will likely be someone you have not contacted in the job application process. If you are employed, do NOT use your work contact information for your job search! Thank you. I am available on [day, date and time], and look forward to meeting with you again." If you don't receive a confirmation message within a day or two, follow up with the hiring manager to confirm. If you accept via email and want to give the interviewer several dates you are available, list two-or-three dates and give the hours that your schedule is open. 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Keep in mind that providing a great candidate experience significantly increases the change of email response rate. You can start by saying, "Thank you for the opportunity..." or "I'm writing to confirm the interview details...". Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Here's one exception to sending an interview acceptance email: When you receive notice of an interview, hiring managers might mention that they plan to send a confirmation email to you. Plan for a smooth commute. In such a case, you may have to send the email to two people. If you satisfactorily answer the recruiter's first-interview questions, there might be an opportunity for you to meet the person with whom you will have a second interview. How Many People Do I Send Thank You Letters to After an Interview. When to Confirm the Details: Sending an email to confirm the interview will ensure you have the correct date, time, and location. If by telephone, tell the scheduler that you will follow up via email to confirm the interview time. The first letter is a simple confirmation, and the second example letter asks for clarification on some interview details. If You Have Questions: It's appropriate to use your email to ask questions you may have about the interview process. Respond politely and, unless you just can't help it, don't ask for a different day and time. This is a good way for applicants to find common ground between themselves and those who will be deciding who to hire. That way, you'll have a copy in your inbox, and you won't have to search for the message to review the details prior to the interview. If you don't receive a confirmation message within a day or two, follow up with the hiring manager to confirm. In this case, you can formally accept the invitation by saying, "Thank you for telling me about ABC Company and this position. Thank you for the invitation to meet with you again about this job. If I can provide you with any further information prior to the interview, please let me know. More detailed discussions about salary and benefits occur during second and subsequent interviews. When writing your second interview invitation email, a less formal tone is usually appropriate. If that's the case, wait for the email to arrive. Choose whatever you’re most comfortable with and play to your strengths! However, some companies might want other documents—social security card, portfolio of work, etc.—on hand during the interview. What should you do next? A thoughtfully written note can set you apart from your competition and convey the important message that you're interested in the job and that you appreciate the consideration for employment. Congratulations! She holds a Master of Arts in sociology from the University of Missouri-Kansas City. In your e-mail reply, thank the recruiter for the invitation for the second-round interview. Use that information wisely. Also, tell the recruiter that you're happy to provide any additional information she might want before your next appointment. I look forward to discussing how I can serve Company B as its next Social Media Manager. Responsiveness and professionalism are two of the best traits you can demonstrate during the job interview and selection process. I'm very much looking forward to our conversation, scheduled for May 6, at 3 PM. Instead of referring to people by their job titles, always personalize your second interview email response. For example, use the person's name instead of just calling her "the hiring manager." Ruth resides in the nation's capital, Washington, D.C. How to Recover From a Bad Phone Interview, How to Respond to Interview Requests by Letter, The Approximate Time After an Interview for a Response, Florida State University: Preparing for Your Second Interview, CBS Money Watch: Second Job Interview - Five Ways to Seal the Deal, The University of Oklahoma: Sample Letter - Accept Second Interview, How to E-mail a Follow-Up Letter After an Interview, Etiquette for Confirming an Interview Appointment, What to Do When I Forget My Interview Time, How to Write a Letter to Reject an Interview. Ruth resides in North Carolina and works from her office in the nation's capital, Washington, D.C. I am pleased my qualifications meet your needs and look forward to discussing how I can serve your company in our meeting at 9 a.m. Friday, March 12. First, to the employer and second, to the one assigned in arranging interview schedules. Why You're Writing: Lead off the email with the reason you're writing. You might get an invitation for the second interview immediately after your preliminary interview. Even though this is a simple confirmation of an interview, carefully proofread the message before you click send. If you have any other questions, please feel free to call me. Choose an interview outfit. Remember, the hiring manager is probably setting up several interviews, including your name makes it easier for him or her to keep emails sorted. Receiving an e-mail invitation from the recruiter or hiring manager is just as flattering as an in-person invitation. I appreciate it because I'm very interested in this job. It's a good idea to accept and confirm the interview with an email, even if you have spoken with the hiring manager or human resources representative on the phone. When you're face-to-face with the recruiter and she asks if you'd like to come in for a second interview, graciously accept the second interview with a reply. But, like all recruiting emails, make sure the style you choose aligns with your company culture and the position you’re recruiting for. In addition, she is a certified facilitator for the Center for Creative Leadership Benchmarks 360 Assessment Suite, and is a Logical Operations Modern Classroom Certified Trainer . The same formality with which you accepted the in-person invite stands when you accept via e-mail. Again, use the person's name when you are scheduling a meeting time. Others might want you to send a sample of work prior to the meeting. Also during the initial screening, the recruiter might ask questions about your salary requirements. Sandra Millstonesandra.millstone@email.com555-123-1234, Subject: Interview Confirmation - Bob Steenberg. Say that you're pleased your qualifications meet the company's staffing needs and that you're looking forward to the next time you meet. During this interview, the recruiter may review your resume to confirm that the application materials you submitted accurately reflect your skills and that you have the basic requisites for the job. When you get an email from an employer confirming an interview, you can simply respond by saying that you are looking forward to meeting with them and appreciate the opportunity. Employers sometimes request that you email another individual to schedule an interview. Email or Telephone Invitation to a Second Interview When you receive an invitation for the second interview via email or phone, send an email accepting the second interview within the business day, and sooner is better, to formally accept the invitation and to confirm the day, date and time.

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